T11.3 Project Procedures

T11/02-223v0  Last update: April 8, 2002.

Duties and Responsibilities of the Project/Study Group Facilitator:

Duties and Responsibilities of the Project Editor:

Duties and Responsibilities of the Project/Study Group Secretary:

Rules for Project/Study Group members:

The development of a T11.3 INCITS Standard or Technical Report proceeds as follows:

  1. The Need is discovered.
  2. A Project Proposal is created, reviewed, and forwarded by T11.3 to T11 and INCITS for further processing and approval.
  3. While waiting for approval of the Project Proposal, any "development" proceeds in a Study Group (because we are an impatient lot).
  4. After approval of the Project Proposal, work proceeds in a Working Group.
  5. A Draft is completed in the Working Group.
  6. The Working Group recommends to T11.3 to approve the Draft, and to forward the Draft to T11 for further processing.
  7. T11.3 approves the Draft in a meeting vote.
  8. T11 conducts a 30-day Letter Ballot on the Draft.
  9. A ballot (nearly) always results in overwhelming approval, but also generates a volume of Letter Ballot Comments against the Draft.
  10. The Working Group and Editor resolve the Comments by writing formal Responses, indicating Acceptance or Rejection.
  11. A Draft is created based on the Comment Responses.
  12. T11.3 approves the Draft in a meeting vote.
  13. T11 approves the Draft in a meeting vote.
  14. The Draft passes through the INCITS approval process.
  15. A Public Review period commences to solicit Comments against the Draft from outside of T11 and T11.3.
  16. At the completion of Public Review, a Technical Report is Published.
  17. At the completion of Public Review, a Standard that receives no Public Review Comments is Published.
  18. If Public Review Comments are received against a Draft Standard, the Comments are forwarded by INCITS back to T11 and T11.3 for resolution.
  19. This process jumps back to #10 for resolution of the Comments.
  20. If the resolution of these Comments does not cause "substantive" changes to the Draft, the Draft passes back up through the approvals and is Published without another Public Review.
  21. If the resolution of these Comments does cause "substantive" changes to the Draft, the Draft passes back up through the approvals and gets another Public Review, as described in #15.

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